Secure Ways to Cloud Video Conferencing

Secure Ways to Cloud Video Conferencing

 

Are you someone who is looking for secure ways to cloud video conferencing? Do you want to find out how cloud video conferencing works? If you said yes to both these questions then keep scrolling down because we have just the solution you have been looking for.

 

What is a cloud video conferencing?

Ever since the novel COVID-19 has hit the world, work from home has become the new normal. IT leaders across the world have managed ways to keep employees and employers connected in the state of lockdown. There have been many concerns that people have reported, considering the constant use of video conferencing.

 

Here is a list of three key concerns and ways to secure cloud video conferencing:

 

  1. Data Privacy

One of the major concerns about video conferencing has been data privacy. Thus, it is important that we first understand how a video conferencing provider gathers the data. No matter how much you try, there has to be some data that would be eventually shared with the data provider. It is part of the policy of the data provider that users agree to when they sign up for video conferencing.

 

What kind of data is collected?

No matter what video conferencing application you are using, all of them require some sort of data from the users. The data could be the user's basic information that they use to sign up for the video conferencing service. It might include their name and Email address that they have used to sign up. Apart from this information, other forms of data could be the person's picture, phone number or location from where they are connected on the video conferencing service.

 

All of the above information is what the video conferencing service notifies the user in advance about.

Here is a list of data that the user might not be aware of sharing with the providers: 

  1. IP address 
  2. Device type
  3. Operating systems
  4. The IP address of those they are calling
  5. Device type of the other party

 

How is this information used?

Authorized third parties use the data collected by the providers. The data should only be used to maintain the quality of the video call, to be able to provide the history of the calls made by a certain user, easy access to analytics, the ability to provide records of the bills and to maintain service statistics. The idea to record all this data is to maintain the quality of the overall service and help it grow based on consumer feedback.

 

How is the data stored?

The data cannot just be saved in thin air. At the end of the day when the data is being collected, it is also responsibly saved somewhere. The data needs to traverse from Point A to B. This is a crucial stage where the enterprise needs to make a call as to where they plan on storing the data and giving access to authorized persons only.

 It does not matter that the data is encrypted and the humans will not be able to read it.

 

  1. Security Mechanism

It is important to understand here that when video conferencing is created and the call is about to start, there is a certain enterprise that needs to be taken into account to understand the overall security mechanism. As a user of a certain video conferencing service, you should be able to fully trust the toolset that comes with the service. The toolset comes with a security mechanism that helps in protecting the communication and intellectual property of the people using the service.

 

Are the communications encrypted?

The purpose of a video conferencing service is to allow calling anyone to communicate with each other. 

Here is a list of questions that organizations need to ask themselves:

 

  • Are these communications secured?
  • Is the provider using encryption technology?
  • Are the standards of security being maintained?
  • Is encryption always enabled?
  • Does encryption have to be manually enabled?
  • Under what circumstances are communications encrypted?
  • What limitations are there about encryption?

 

What are the other mechanics that are available for the security of the call?

The toolset of a video conferencing service must also come with additional security mechanisms, apart from just being encrypted. As a user of a video conferencing service, you should have the ability to create a dynamic meeting room where no uninvited guests can join the call. Yes, you read that correctly. This feature must be there to completely secure your video conferencing meeting of any other person with whom you do not wish to share any information. To make this possible, people should be allowed to set up passwords. With passwords, it becomes quite easy to monitor who can and cannot join your meeting. You can easily decline a joining request from someone you do not recognize or is not supposed to join a call.

 

  1. Security Culture 

To be able to completely secure your video conferencing communication, a culture of security needs to be developed. You need to have full confidence in your service provider that they will not go behind your back sharing information that you have given them access to. 

 

You can also check and ask other relevant questions like:

  1. Is the service provider updating the product with a security patch?
  2. Is the vendor maintaining a regular vulnerability and exploitation test?
  3. Is the provider willing to incorporate feedback from the user when conducting these tests?

 

If you are someone who is associated with a highly regulated industry then you might want to consider self-hosting. It is important to make sure that you have access to additional security controls in fields like the government sector or corporate communications.

 

Send us a request to learn more on how VideoMost video conferencing server for on-premise deployments solves all the issues above.

 

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